UC Berkeley Study Abroad Fair - For exhibitors

UC Berkeley Study Abroad Fair - For exhibitors


What is the Fair?

Sponsored by Berkeley Study Abroad, the Study Abroad Fair is UC Berkeley's showcase for study, work, intern, and volunteer abroad opportunities. The annual Study Abroad Fair attracts over 1,500 UC Berkeley students and 80 exhibitors, making it one of the largest events of its kind on the West Coast.

Who Should Attend?

Organizations offering study, work, intern, and volunteer abroad opportunities that want to reach the UC Berkeley campus community.

How Will You Benefit?

The Study Abroad Fair is the premier opportunity for you to:

  1. Promote your study, work, intern, and volunteer abroad programs to UC Berkeley students
  2. Gain access to over 1500 students interested in international opportunities
  3. Highlight your organization in campus web, social media, and print outlets
  4. Network with other exhibitors and professional colleagues.

Date and Time:

Friday, September 21, 2012
11:00 a.m. to 4:00 p.m.


University of California, Berkeley
Martin Luther King Jr ASUC Building, Pauley Ballroom
2475 Bancroft Way at Telegraph Avenue
Berkeley, CA 94720


The Study Abroad Fair will take place in the Pauley Ballroom.

On-line Registration
Exhibitors will register online for the Study Abroad Fair, sending payment as paper checks or wire transfer.

Assigned Exhibitor Space
We will assign exhibitor table space according to the order in which we receive payment and Workers Compensation insurance paperwork. This lets us create a locator map for students and deliver materials shipped in advance to the appropriate tables.

Insurance Requirement
This year our office will purchase a blanket general liability insurance policy to cover all exhibitors, so you will not need to submit the certificate of insurance as in the past. However, University policy still requires organizations with offices in the USA to submit evidence of Workers Compensation insurance coverage with their registration confirmation and payment. See further details in the registration section.

Complimentary Wi-fi Access
All exhibitors have the opportunity to connect with complimentary wi-fi access to the UC Berkeley AirBears wireless network. However, we cannot guarentee that your wireless modem will interact successfully with Airbears, so please come prepared with alternative ways to present internet-based material.

Campus Shipping Vendor for Materials
Exhibitors will have the option to ship materials in advance directly to the venue using an on-campus vendor. See details below.

Lunch will be provided.

Study Abroad Fair Exhibitor Directory and Students pages
The Study Abroad Fair provides a web page that lets students search for participating exhibitors with links to each exhibitor's website, designed to help students to find organizations that offer their desired destination, academic field of study, and type of experience abroad. You may review the 2011 Exhibitor Directory as an example. We also provide another page with information for students on how to maximize their Fair experience.

Review UC Berkeley policies regarding Independent programs.


Date and Time:

Friday, September 21, 2012
11:00 a.m. to 4:00 p.m.

Exhibitors should arrive between 9:00 a.m. and 10:00 a.m. and be set up by 10:45 a.m.


University of California, Berkeley
Martin Luther King Jr ASUC Building, Pauley Ballroom
2475 Bancroft Way at Telegraph Avenue
Berkeley, CA 94720

Accommodations and Dining

Four accommodation options offering discounts to fair exhibitors:

Berkeley Lab Guesthouse - High on the hill with stunning views, free shuttle to campus and downtown Berkeley Monday-Friday, every 10 minutes. Free night time ride service. Deluxe hotel-style accommodations. $10 off usual rates; starts at $119 per night. Free parking, no charge for wifi and there is no tax.

Hotel Shattuck Plaza - on top of Downtown Berkeley BART station. Click on the hotel name above, enter dates, click "Book Now", click on "Preferred/Corporate Rate Accounts" and enter the code: uofc10 for 17% off best available rate. Book early to get the discounted rate confirmed. Based on availability. Cancel Policy: 24 hours prior to arrival.

Hotel Durant - a Joie de Vivre Hotel - A Berkeley landmark since 1928, this full service, green certified, contemporary boutique hotel is a soulful reflection of its history, academics, collegiate charm and quirky humor, just one block from campus. Deluxe Queen Rooms $149; Deluxe King Rooms $159. To book, use iStay2.

DoubleTree by Hilton Berkeley Marina - Overlooking the San Francisco Bay to the Golden Gate Bridge. Offering a Special Rate of $149 including Breakfast for Two! Click on this link to get the $149 rate. Otherwise, the corporate code is 560070186.

Shipping Materials

If you need to ship materials in advance for the Study Abroad Fair, send your boxes to:

Attn: Chelsea Groen
3200 Regatta Blvd. Suite E
Richmond, CA 94804

Boxes must arrive between September 10-18. On each box, print Berkeley Study Abroad Fair so it will be identified easily by Chelsea Groen. Also, print your organization name clearly on each box, along with Box X of Y (1 of 5, for example) to tell us how many you are sending in total.

There is no charge, but please minimize the number of boxes you send. Keep in mind that leftover materials will be recycled as we have very limited space in our office.

You are responsible for sending your boxes in a trackable manner so that you know that all of your boxes arrived.


Exhibitor Fees:

$195 Early-Bird Registration deadline (if postmarked by April 25)

$295 Standard Registration deadline (if postmarked by May 23)

$395 Late Registration deadline (if postmarked by June 27)

If room is still available, after June 27 we will consider requests on a case-by-case basis; approved registrations will be charged $495.

IMPORTANT: In order to receive the appropriate rate, you must submit the following items in one envelope postmarked by the deadline date listed above: your registration confirmation print-out, Workers Compensation evidence (if your organization has offices in the USA,) and payment.

Cancellation Policy
Full refund if we receive your written notification postmarked or e-mailed to studyabroadfair@berkeley.edu by June 27, 2012; no refunds thereafter regardless of reason, including for no shows the day of the event.

Exhibitor Capacity

The Study Abroad Fair can accommodate 80 exhibitors. We will make table assignments on a first-come first-served basis in order of receipt of registration envelope containing confirmation print-out, payment, and Workers Compensation insurance evidence, if applicable.

How to Register: Online Form, Payment, Workers Compensation Insurance, and Mailing Instructions

Click on the link for your type of organization below.

UC Berkeley organizations
Other UC campuses
Organizations located in the USA
Organizations located outside the USA

Questions? Email Scott McElhinney at studyabroadfair@berkeley.edu.